Flavor Pulse

Process Documentation

Breakeven Calculation

Breakeven is the minimum revenue needed to cover all fixed and variable expenses.

  • Per Year: Sum all annualized expenses (e.g., $50/month × 12 = $600/year).
  • Per Month: Sum all monthly expenses.
  • Per Week: Annual expenses divided by 52 (weeks).
  • Per Day: Annual expenses divided by 365 (days).
  • Fixed costs (e.g., utilities) are spread evenly over all periods.
    Example: $50/month utilities → $50 × 12 = $600/year.
    Per week: $600 ÷ 52 = $11.54/week.
    Per day: $600 ÷ 365 = $1.64/day.
    (Spread evenly, regardless of sales)
  • Variable costs (COGS) are based on actual sales and ingredient usage, averaged over periods with sales.
    Example: If you sell 10 menu items in a week and each uses $2 of ingredients, COGS for that week = $20. If you sell nothing, COGS = $0 for that week.
    Important: When calculating per year, month, week, and day COGS, the app only counts the periods (days, weeks, months, years) in which there were sales. It is not a simple average over all periods, nor a rolling 7-day average. The average is based only on periods with sales.

Recipe Cost Calculation

The cost per serving is calculated using the historical price of each ingredient as of the sale date.
Formula: Ingredient quantity × cost per unit (on sale date).
The suggested price is typically a markup (e.g., 3x) of the cost per serving.

Revenue & Profit Calculation

Revenue: Sum of all sales for the selected period.
Profit: Revenue minus total breakeven for the selected period.
Use the “Profit Period” selector to view profit by day, week, month, or year.

Inventory & Stock Tracking

  • Stock increases when you restock (via the Restock form).
  • Stock decreases as recipes are sold and ingredients are used.
  • Changing “Quantity” in Product Management resets the stock to the new value (for new case/pack sizes).
  • Restocking does not affect cost/analytics fields, only inventory.

Product Management Field Guide

  • Product Name: The name of the ingredient/product.
  • Category/Type: Used for grouping and analytics.
  • Quantity: The number of units in a case/pack (used for cost calculations, not inventory).
  • Package Size/Unit: The size and unit of each package (e.g., 1 lb, 1 case).
  • Cost: The price paid for the package (used for cost per unit calculations).
  • Packs per Case / Units per Pack: Optional, for more detailed packaging.
  • Effective Date for Price Change: When a new cost/quantity takes effect for analytics and cost history.
    Why change the date? If you receive a new shipment at a different price or case size, you can set the date when that new price/quantity should start affecting your cost calculations. This ensures that all sales and recipe costs before that date use the old price, and all sales after use the new price.
    Example: If you update the price on July 2 but the new shipment actually arrived on July 1, set the effective date to July 1 so analytics reflect the true cost for each sale.